Doxbond Datashred Ltd - The Information Destruction Company

Does your Company comply with the Data Protection Act 2002?

Have you considered your document destruction within the scope of the data protection act?

Have you considered your provider of document destruction as a data processor under the Act?

Are you aware of your responsibilities under the Seventh Principle of the Act with regard to the destruction of personal data?

Does your provider of document destruction provide sufficient guarantees in respect of technical and organisational security measures governing the process to be carried out?

The Seventh principle

The Data Protection Act introduces express obligations upon data controllers when the processing of personal data is carried out by a data processor on behalf of the data controller. In order to comply with the seventh principle the data controller must:-

• Choose a data processor providing sufficient guarantees in respect of the security measures they take,
• Take reasonable steps to ensure compliance with those measures, and
  Ensure that the processing by the data processor is carried out under contract which is made or evidenced in writing, under which the data processor is to act only on instructions from the data controller. The contract must require the data processor to comply with obligations equivalent to those imposed on the data controller by the seventh principle.

How do you choose a suitable Data Processor?

Use a professional company that follows British and International Standards for industry best practice, and specifically the Industry Code of Practice for the Secure destruction of confidential material - BS 8470:2006. The above British Standard was published in April 2006 and covers the facilities and security of an organisation such as Doxbond DataShred Ltd providing contracted services for the secure destruction of confidential material.

Security features including contracts and audit trail, sub-contracting, screening of personnel and the collection, retention and conveyance of confidential material along with material specific shred and disintegration sizes are covered by the standard.

Our Service

Organisations require ongoing, verified destruction of sensitive material adhering strictly to best practices ensuring a closed and consistent chain-of-custody, resulting in a tightly controlled, documented process that limits security breaches.

Doxbond Datashred Ltd provides a secure, confidential, reliable and environmentally responsible paper document and magnetic media destruction service. Current legislation under the Data Protection Act requires the secure destruction of any data containing personal information.

Doxbond takes pride in providing a first class document destruction service specifically designed to suit your requirements. We use the latest shredding technology in a controlled secure environment, protected by highly sophisticated alarm and surveillance systems. After your documents have been shredded, the confidential waste paper is baled and transported directly to paper-mills for pulping and recycling.

Doxbond Security Shredding offers:

• Contract between the Data Controller & Data Processor
• Complete destruction of paper, and other media
• Trained personnel and highly secure facilities and processes
• Documented chain-of-custody for accountability
• Certificates of Destruction issued monthly
• Secure, environmentally friendly disposition of shredded materials
• Witnessed destruction, as required
• 240l Wheelie bins, slotted and lockable.
• Hessian Sacks - supply & collection
• Document Storage boxes - collection and shredding

At regularly scheduled intervals, our uniformed operatives collect the bins, sacks or storage boxes and provide you with a collection note detailing a seal reference for each item. The items are then transferred to secure vehicles. Materials are delivered to our secure shredding centre, where the sacks and bins seals are logged prior to destruction.

After materials are shredded beyond practicable reconstruction, paper is sent to pulping mills for recycling. At the end of each calendar month, a certificate of destruction is provided, ensuring a documented end to the chain-of-custody established by Doxbond.

Security Features of our Information Destruction Company

• Sophisticated entry systems providing an audit trail of all door access by individuals recording entry times. Access can be enabled, or restricted, by individual or user group at each door by time or location. - Intruder alarm systems conforming to BS4737:Part 1 installed and monitored by an alarm receiving centre approved to BS5979 by a certified body
• CCTV system with recording facilities
• Security shredding cage isolated from our other business activities
• Security of premises will be verified annually by an independent security consultant

Recognised quality system

Regular inspection to ISO 9001 by our UKAS accredited certification body

Staff vetting

The ISO 9001 inspection will include annual verification of staff vetting, applicable to full- and part -time employees, in accordance with BS7858. Prior to employment, employees must sign a deed of confidentiality

Shred size

Doxbond Datashred Ltd shred documents within the British Standard BS 8470:2006

DATA PROTECT YOUR BUSINESS WITH DOXBOND DATASHRED LTD

• Satisfy your compliance requirements under the Data Protection Act.
• Give peace of mind to your client base nationally and internationally.
• Give yourself peace of mind.

Call the Doxbond Datashred Ltd on tel: 823772 or email: info@doxbond.com